Terms and conditions

At registration, all participants must affirm that they have read and understood the Terms and Conditions listed below:

Nature of Pilgrimage and Accommodations: Pilgrim Paths organizes religious and cultural travel itineraries in the pilgrimage walking tradition. Accommodations are based on double occupancy and these itineraries will utilize 4-star hotels or agriturismos of good quality or the next best available accommodation. Given the remote geography of many of our walks, accommodations sometimes will be in the 2-3 star range if no 4-star equivalent is available.

Participant Responsibilities: As a member of a Pilgrim Path walking group you have responsibility to Pilgrim Paths and to other group members, including:

  1. Selecting a walk appropriate to your interests and abilities and being in sufficient good health and fitness to do the walk.  If you have any medical or physical conditions that are likely to affect your capability to do this walk, or adversely affect the experience of other participants, you must submit a letter from your medical doctor stating that you are capable of participating in this walk.
  2. Preparing for your walk by reading all the information on the website and material sent to you by Pilgrim Paths, especially that relating to the daily walking stages, accommodation, transport and the role of the Group Leader.
  3. Respecting the other members in your group, especially the Group Leader, as well as the laws, customs, traditions and politics of the areas visited.

At the Group Leader’s discretion, a member may be asked to leave the group if the leader feels that the person´s further participation may be detrimental to other group members or to the individual.

Passports and Visas: Participants must carry with you a valid passport with the necessary Visa if required. Any information from Pilgrim Paths regarding visa applications is only a guideline. The participant is responsible for all necessary visa and legal documentations, noting that European Union (Schengen) visa requirements apply and may vary depending on the country of origin.

Price: The published price per person includes ground transportation as published on the itinerary (usually from starting point to ending point of the walk only); luggage transfer service; lodging (per person at double-occupancy); breakfast and dinner each day; and the presence of a tour leader. The price does not include airfare, one meal per day (estimate $15 day), tips for driver and leader (if applicable), recommended travel insurance, personal expenses, or anything not expressly stated on the itinerary.

Payment Information: A deposit of 30% is required to secure a reservation and $500 is non-refundable but transferrable to another Pilgrim Paths itinerary. The final payment is due 90 days prior to departure. Payment can be made by e-commerce site (with additional fees), personal check or money order. Trip prices and costs are listed in Euros.

Cancellations: If you cancel 90 days or more before departure, all payments will be refunded except $300 of your deposit (which is transferrable to another trip with Pilgrim Paths). If the cancellation is made fewer than 90 days before departure, the following non-refundable charges are added to the $300 withheld by Pilgrim Paths:

  • 15% 31-90 days before departure
  • 25% 15- 30 days
  • 50% 8- 14 days
  • 75% 4- 7 days
  • 90% up to 3 days
  • 100% at less than 3 days, no-show, interruption

These mandatory charges are included in order to cover the cost to Pilgrim Paths of subcontractors who have required advance payment in order to confirm bookings.

Once issued, airline tickets are usually non-refundable, and refunds would be determined by the specific airline. Note that our pilgrimage walks require a minimum of eight paying participants. Pilgrim Paths may cancel a pilgrimage if there are insufficient registrations or if other circumstances warrant. If a pilgrimage is cancelled by Pilgrim Paths, all payments will be refunded. However, if a participant cancels individually before Pilgrim Paths officially cancels, refunds for that person will be based on the above criteria. We strongly recommend trip insurance. Note that the published price is based on a minimum of eight paying participants; with less than eight paying, the price could be adjusted accordingly.

Health: Please note that this is a hiking trip; walking levels will be between 10-15 miles or more per day on sometimes mountainous terrain occasionally with steep and slippery uphill and downhill trail conditions. If a participant has any health conditions that make hiking difficult or dangerous, we require full disclosure to Pilgrim Paths. Our firm cannot accept liability for food ingested by participants with life-threatening food allergies or sensitivities. Any participant who has adverse health conditions (including psychological/mental), must inform his/her doctor of their intention to participate in this hiking tour and submit a letter from his/her medical doctor stating that he/she is capable of fully participating in the pilgrimage. Pilgrim Paths and suppliers contracted for services reserve the right to refuse to accept or retain any person whose behavior or health conditions are deemed likely to affect the smooth operations of the tour, or adversely affect the enjoyment or safety of other participants. Pilgrim Paths, its agents, and suppliers shall be under no liability to any such person for refund, compensation, repatriation or any other matters arising thereof.

Group leader: If health or family emergency causes the scheduled group leader to be unavailable, a suitable substitute will be arranged. Pilgrim Paths will make optional tours available to participants in cases where Italian law requires a registered “tour guide” and where the historic, religious or cultural setting warrants one. Optional tours are at participant expense unless specifically noted.

Disclosure Notice: Pilgrim Paths cannot accept responsibility for actions and/or service of independent contractors involved, i.e. air carrier, bus company, taxi, hotel, tour leaders, guides, etc. Pilgrim Paths reserves the right to cancel a pilgrimage if there are insufficient participants registered, in which case a refund of monies paid Pilgrim Paths will be granted to all participants. Pilgrim Paths may change the itinerary if circumstances warrant it.

Pilgrim Paths cannot be held liable or financially responsible for illness, injury, or death incurred at any point during the trip. If travel is interrupted or the trip is forced to cancel due to labor strike, inclement weather, riot, national disaster, terrorism, or any other incident outside of the control of Pilgrim Paths, Pilgrim Paths cannot be held liable or financially responsible.

Release and Assumption of Risk: I understand and agree that during the tour in which I will participate, under the arrangements of Pilgrim Paths, certain risks and dangers may arise, including, but not limited to, acts of God, the hazards of the forces of nature (including but not limited to animal or insect bites), dangers and risks inherent in trekking activities (including but not limited to falls or injuries), and accident or illness in remote places without access to medical facilities, transportation, or means of rapid evacuation and assistance. Pilgrim Paths shall not be responsible for any injuries, damages, or losses caused to any traveler in connection with any of the above, mechanical or construction failures or difficulties, diseases, local laws, climatic conditions, abnormal conditions or developments, or any other actions, omissions, or conditions outside the travel company’s control. Traveler assumes complete and full responsibility for, and hereby releases the agent from any duty of, and all safety or security conditions at such destinations.

In consideration of, and as a part of the payment for, the right to participate in such treks, tours, expeditions, or other activities and as a part of the payment for, the services arranged for me by Pilgrim Paths and its agents, employees, associates, affiliated companies, or subcontractors, I do hereby expressly assume all of the above risks.

5 Comments Add yours

  1. There are three friends is it possible to have all of us in a room

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    1. SandyBrown says:

      Hi Grady! I’ve contacted you via email and look forward to working this out with you. Cheers – Sandy

      Like

    2. SandyBrown says:

      Let me know if you have not received my email. Thanks!

      Like

  2. Hi Sandy, I am very interested in a pilgrimage with you, but also have a similar question in regards to three of us participating (me, my wife and daughter). What are your suggestions for hotel accommodations?

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    1. SandyBrown says:

      Hi Bruce ~
      This is great. I’m not sure the age of your daughter, but the two options would be either a) a double room for you and your wife and a single room for your daughter, or b) a triple room for the three of you. Let me know which you’d like to consider. We’re happy to work with you!

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